Automating Customer Ledger Apply Entry/Knock‑Off in Business Central Using Excel Bulk Uploader
When we work with large volumes of customer invoices and payments, manually applying entries in Business Central can be slow and error‑prone. To solve this, We have built a small “knocking‑off” framework that reads data from an Excel‑based uploader and automatically applies posted sales invoices against posted customer payments.
In this blog, we will walk through the idea behind the solution and then break down the AL code of the button that performs the knock‑off, line by line, so that even a beginner can follow and use the pattern.
Step – 1. First create a Table and List Page for Excel uploader
table 82064 "Knocking Off Entries"
{
DataClassification = ToBeClassified;
fields
{
field(1; "Entry Type"; Option)
{
OptionMembers = "Customer","Vendor";
}
field(12; "Invoice Entry No."; Integer)
{
DataClassification = ToBeClassified;
}
field(3; "BC Invoice Number"; code[20])
{
DataClassification = ToBeClassified;
}
field(13; "Payment Entry No."; Integer)
{
DataClassification = ToBeClassified;
}
field(7; "Payment Doc. Number"; code[20])
{
DataClassification = ToBeClassified;
}
field(10; "Validation Error"; text[2048])
{
DataClassification = ToBeClassified;
}
field(14; "Remaining Amt. Before Apply"; Decimal)
{
DataClassification = ToBeClassified;
}
field(15; "Remaining Amt. After Apply"; Decimal)
{
DataClassification = ToBeClassified;
}
}
keys
{
key(Key1; "Entry Type", "Payment Doc. Number")
{
Clustered = true;
}
}
}
page 82245 "Knocking Off Entries Uploader"
{
PageType = List;
ApplicationArea = All;
UsageCategory = Lists;
SourceTable = "Knocking Off Entries";
layout
{
area(Content)
{
repeater(GroupName)
{
field("Entry Type"; Rec."Entry Type")
{
ApplicationArea = all;
}
field("Invoice Entry No."; Rec."Invoice Entry No.")
{
ApplicationArea = all;
}
field("BC Invoice Number"; Rec."BC Invoice Number")
{
ApplicationArea = all;
}
field("Payment Entry No."; Rec."Payment Entry No.")
{
ApplicationArea = all;
}
field("Payment Doc. Number"; Rec."Payment Doc. Number")
{
ApplicationArea = all;
}
field("Validation Error"; Rec."Validation Error")
{
ApplicationArea = all;
}
field("Remaining Amt. Before Apply"; Rec."Remaining Amt. Before Apply")
{
ApplicationArea = all;
Caption = 'Invoice Remaining Amt. Before Apply';
}
field("Remaining Amt. After Apply"; Rec."Remaining Amt. After Apply")
{
ApplicationArea = all;
Caption = 'Invoice Remaining Amt. After Apply';
}
}
}
}
Step – 2. Now create two action buttons for Export and Import uploader entries –
action("Customer Template Export")
{
ApplicationArea = all;
Image = Export;
Caption = 'Customer Payment Template';
trigger OnAction()
var
KnockingOffEntries: Record "Knocking Off Entries";
begin
ExportExcelFormatCustomer(KnockingOffEntries);
end;
}
local procedure ExportExcelFormatCustomer(Var KnockingOffEntries: Record "Knocking Off Entries")
var
TempExcelBufferLRec: Record "Excel Buffer" temporary;
ExcelFileNameLbl: Label 'Customer Payment Template';
DetailsLbl: Label 'Customer Payment Template';
begin
TempExcelBufferLRec.Reset();
TempExcelBufferLRec.DeleteAll();
TempExcelBufferLRec.NewRow();
TempExcelBufferLRec.AddColumn(KnockingOffEntries.FieldCaption("Entry Type"), false, '', true, false, false, '', TempExcelBufferLRec."Cell Type"::Text);
TempExcelBufferLRec.AddColumn(KnockingOffEntries.FieldCaption("Invoice Entry No."), false, '', true, false, false, '', TempExcelBufferLRec."Cell Type"::Text);
TempExcelBufferLRec.AddColumn(KnockingOffEntries.FieldCaption("BC Invoice Number"), false, '', true, false, false, '', TempExcelBufferLRec."Cell Type"::Text);
TempExcelBufferLRec.AddColumn(KnockingOffEntries.FieldCaption("Payment Entry No."), false, '', true, false, false, '', TempExcelBufferLRec."Cell Type"::Text);
TempExcelBufferLRec.AddColumn(KnockingOffEntries.FieldCaption("Payment Doc. Number"), false, '', true, false, false, '', TempExcelBufferLRec."Cell Type"::Text);
TempExcelBufferLRec.CreateNewBook(DetailsLbl);
TempExcelBufferLRec.WriteSheet(DetailsLbl, CompanyName, UserId);
TempExcelBufferLRec.CloseBook();
TempExcelBufferLRec.SetFriendlyFilename(StrSubstNo(ExcelFileNameLbl, CurrentDateTime, UserId));
TempExcelBufferLRec.OpenExcel();
end;
action("Customer Template Import")
{
ApplicationArea = all;
Caption = 'Customer Payment Template';
Image = Import;
trigger OnAction()
begin
if Rec.FindFirst() then
Error('First Preocess/Delete existing Record, after that you can import data.');
ReadExcelSheet();
ImportExcelDataCustomer();
Message('Done.');
end;
}
local procedure ReadExcelSheet()
var
FileManagement: Codeunit "File Management";
Istream: InStream;
FromFile: Text[100];
begin
UploadIntoStream(UploadMsg, '', '', FromFile, Istream);
if FromFile <> '' then begin
FileName := FileManagement.GetFileName(FromFile);
SheetName := TempExcelBuffer.SelectSheetsNameStream(Istream);
end
else
Error(NoFileMsg);
TempExcelBuffer.Reset();
TempExcelBuffer.DeleteAll();
TempExcelBuffer.OpenBookStream(Istream, SheetName);
TempExcelBuffer.ReadSheet();
end;
local procedure ImportExcelDataCustomer()
var
KnockingOffEntries: Record "Knocking Off Entries";
RowNo: Integer;
ColNo: Integer;
LineNo: Integer;
MaxRow: Integer;
CustomerLedgerEntry: Record "Cust. Ledger Entry";
begin
RowNo := 0;
ColNo := 0;
MaxRow := 0;
LineNo := 0;
ExcelRecCount := 0;
TempExcelBuffer.Reset();
if TempExcelBuffer.FindLast() then begin
MaxRow := TempExcelBuffer."Row No.";
end;
KnockingOffEntries.DeleteAll();
for RowNo := 2 to MaxRow do begin
KnockingOffEntries.Init();
Evaluate(KnockingOffEntries."Entry Type", GetValueAtCell(RowNo, 1));
Evaluate(KnockingOffEntries."Invoice Entry No.", GetValueAtCell(RowNo, 2));
Evaluate(KnockingOffEntries."BC Invoice Number", GetValueAtCell(RowNo, 3));
Evaluate(KnockingOffEntries."Payment Entry No.", GetValueAtCell(RowNo, 4));
Evaluate(KnockingOffEntries."Payment Doc. Number", GetValueAtCell(RowNo, 5));
if KnockingOffEntries."Entry Type" = KnockingOffEntries."Entry Type"::Customer then begin
CustomerLedgerEntry.Reset();
CustomerLedgerEntry.SetRange("Entry No.", KnockingOffEntries."Invoice Entry No.");
if CustomerLedgerEntry.FindFirst() then
CustomerLedgerEntry.CalcFields("Remaining Amount");
KnockingOffEntries.Validate("Remaining Amt. Before Apply", CustomerLedgerEntry."Remaining Amount");
end;
KnockingOffEntries.Insert();
end;
ExcelRecCount := MaxRow - 1;
end;
local procedure GetValueAtCell(RowNo: Integer; ColNo: Integer): Text
begin
TempExcelBuffer.Reset();
if TempExcelBuffer.Get(RowNo, ColNo) then
exit(TempExcelBuffer."Cell Value as Text")
else
exit('');
end;
var
TempExcelBuffer: Record "Excel Buffer" temporary;
UploadMsg: Label 'Please choose the excel file!';
NoFileMsg: label 'No Excel file found';
ExcelImportLbl: Label 'Excel Imported & Renamed Jobs Nos Successfully.';
ExcelImportSuccess: Label 'Excel Imported successfully';
FileName: Text[100];
SheetName: Text[100];
ExcelRecCount: Integer;
Step – 3. Now create action button to cross verify records of uploaders by customer ledger entry table –
action("Check Error")
{
trigger OnAction()
var
CustLedEntry: Record "Cust. Ledger Entry";
CustLedEntry1: Record "Cust. Ledger Entry";
begin
if Rec.FindSet() then
repeat
if Rec."Entry Type" = Rec."Entry Type"::Customer then begin
CustLedEntry.Reset();
CustLedEntry.SetRange("Entry No.", Rec."Invoice Entry No.");
if CustLedEntry.FindFirst() then begin
CustLedEntry1.Reset();
CustLedEntry1.SetRange("Entry No.", Rec."Payment Entry No.");
CustLedEntry1.SetRange("Document No.", Rec."Payment Doc. Number");
if not CustLedEntry1.FindFirst() then begin
Rec.Validate("Validation Error", Format('Please check Data of Uploader Entry Number' + Format(Rec."Invoice Entry No.")));
Rec.Modify();
end;
end
else begin
Rec.Validate("Validation Error", Format('Please check Data of Uploader Entry Number :- ' + Format(Rec."Invoice Entry No.")));
Rec.Modify();
end;
end;
until Rec.Next() = 0;
Message('Done.');
end;
}
Step – 4. Now process of uploader records if no error is found –
action("Process")
{
trigger OnAction()
var
KnockingOffEntries: Record "Knocking Off Entries";
CustomerLdgEntryInv: Record "Cust. Ledger Entry";
CustomerLdgEntryPay: Record "Cust. Ledger Entry";
SetAppliesToID: Codeunit "Cust. Entry-SetAppl.ID";
PostAppn: Codeunit "CustEntry-Apply Posted Entries";
ApplyParams: Record "Apply Unapply Parameters" temporary;
CustomerLedEntry: Record "Cust. Ledger Entry";
KnockingOffEntries1: Record "Knocking Off Entries";
begin
KnockingOffEntries1.Reset();
KnockingOffEntries1.SetFilter("Validation Error", '<>%1', '');
if KnockingOffEntries1.FindFirst() then
Error('First resolve error or delete entry.');
if Rec."Entry Type" = Rec."Entry Type"::Customer then begin
KnockingOffEntries.Reset();
KnockingOffEntries.SetRange("Entry Type", KnockingOffEntries."Entry Type"::Customer);
KnockingOffEntries.SetRange("Validation Error", '');
if KnockingOffEntries.FindSet() then
repeat
CustomerLdgEntryInv.RESET;
CustomerLdgEntryInv.SETRANGE("Entry No.", KnockingOffEntries."Invoice Entry No.");
CustomerLdgEntryInv.SETRANGE(CustomerLdgEntryInv.Open, TRUE);
CustomerLdgEntryInv.SetRange("Document No.", KnockingOffEntries."BC Invoice Number");
IF CustomerLdgEntryInv.FINDFIRST THEN BEGIN
CustomerLdgEntryPay.RESET;
CustomerLdgEntryPay.SETRANGE("Entry No.", KnockingOffEntries."Payment Entry No.");
CustomerLdgEntryPay.SETRANGE(CustomerLdgEntryPay.Open, TRUE);
CustomerLdgEntryPay.SetRange("Document No.", KnockingOffEntries."Payment Doc. Number");
IF CustomerLdgEntryPay.FINDFIRST THEN begin
CustomerLdgEntryInv."Applying Entry" := TRUE;
CustomerLdgEntryInv."Applies-to ID" := USERID;
CustomerLdgEntryInv.CALCFIELDS("Remaining Amount");
CustomerLdgEntryInv.VALIDATE("Amount to Apply", CustomerLdgEntryInv."Remaining Amount");
CODEUNIT.RUN(CODEUNIT::"Cust. Entry-Edit", CustomerLdgEntryInv);
SetAppliesToID.SetApplId(CustomerLdgEntryPay, CustomerLdgEntryInv, USERID);
ApplyParams.CopyFromCustLedgEntry(CustomerLdgEntryPay);
PostAppn.Apply(CustomerLdgEntryInv, ApplyParams);
end;
END;
CustomerLedEntry.Reset();
CustomerLedEntry.SetRange("Entry No.", KnockingOffEntries."Invoice Entry No.");
if CustomerLedEntry.FindFirst() then
CustomerLedEntry.CalcFields("Remaining Amount");
KnockingOffEntries."Remaining Amt. After Apply" := CustomerLedEntry."Remaining Amount";
KnockingOffEntries.Modify();
until KnockingOffEntries.Next() = 0;
end;
end;
}
Now you can check your records – remaining balances of invoices.
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